Frequently Asked Questions for Job Fair Exhibitors

General Questions

How much does it cost to exhibit at a WIT Job Fair?
What is included with your exhibitor registration?
Do we get a list of the job seekers who register?
Do we get access to the job seekers information and resume files?
Can we contact the Job Seekers before the Job Fair?

Information about our Job Seekers

How many job seekers do you typically have attend your events?
How many women do you get?
What type of demographics are the candidates?
What are the age groups of the candidates?
How much experience do your job seekers have?
What is the education level of the job seekers?
Do the registered job seekers hold an active security clearance?

In Person Job Fairs: Event Day/Venue Logistics

What are the requirements for exhibiting at a WIT Job Fair?
What is your COVID-19 Policy for recruiters and company representatives that will attend and staff my exhibitor booth?
What do you provide for the Exhibitors?
Is there a limit to the number of company reps per table?
Is there space by the table where we can place our banner, marketing material?
Is there space to hold an interview?
Is there a voucher for parking?

Virtual Job Fairs: Event Logistics

What are the requirements for exhibiting at a virtual WIT Job Fair?
What virtual job fair platform do you hold your job fairs on?
Once you've registered, when do you get access to the virtual event platform?

General Questions

How much does it cost to exhibit at a WIT Job Fair?
For the upcoming Job Fair, it is $950 to register as an exhibitor at the early bird rate, which expires approximately three weeks before the event, and then the price goes up to $1,050 until we are sold out. We change prices depending on our venue and event medium (virtual, in-person) so it may be a different rate for events after our upcoming job fair event.

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What is included with your exhibitor registration?
For our in-person job fairs, your exhibitor registration comes with:

• Organization's Logo and link to Careers site included in list of Participating Exhibitors
• One 6-foot table and two chairs at the event, along with space for your booth setup
• WiFi and Power at your booth
• Ability to send up to 4 recruiters to the event
• Access to shared folder with job seekers resumes

For our virtual job fairs, your exhibitor registration comes with:

• Organization's Logo and link to Careers site included in list of Participating Exhibitors
• A fully customizable virtual exhibitor booth (ability to create up to 3 tabs of organization information, opportunities, etc.)
• Ability to add up to 6 recruiter seats to "staff" your virtual booth on event day
• Text-based chat with job seekers on event day, and an option to request audio and video calls with the job seeker
• Access to Candidate Information and Resumes upon registration

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Do we get a list of the job seekers who register?
Yes we will email the POC an excel spreadsheet of the registered job seekers the Monday before the job fair that includes all of their registration and contact information. After the event, we will email the POC and all recruiters that attended the event (and provided an email address) the list of job seekers that attended (pre-registered and walk-ins), along with their registration and contact information.

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Do we get access to the job seekers information and resume files?
There is a WIT-owned shared folder that acts as our Resume Portal for the Job Seekers resumes files. The Exhibitors will be given access to the shared folder a few weeks ahead of the job fair and for at least two months after the event. You have the ability to view and download individual resume files or download the entire folder.

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Can we contact the Job Seekers before the Job Fair?
Per the WIT Privacy Policy, we normally do not share the email addresses of the individuals that register for the Job Fair. However, since this a hiring-based event, we will provide the registered job seekers contact information.

Additionally, Job seekers have the option to upload their resume to a shared folder, which Exhibitors get access to before the Job Fair. Exhibitors can find contact details for job seekers on their resume if their choose to upload it.

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Information about our Job Seekers

How many job seekers do you typically have attend your events?
You can see the job seeker attendance at past two years of job fairs that we held below:

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How many women do you get?
We do not ask the gender of our job seekers during registration.

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What type of demographics are the candidates?
We do not collect any age, ethnicity, or gender information from our job seekers during registration.

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What are the age groups of the candidates?
We do not collect age information from our job seekers during registration.

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How much experience do your job seekers have?
You can see the breakdown of experience in the registered candidates from the past two years of job fairs that we've held below:

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What is the education level of the job seekers?
You can see the breakdown of the level of education in the registered candidates from the past two years of job fairs that we've held below:

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Do the registered job seekers hold an active security clearance?
You can see the breakdown of Security Clearance Status with the registered candidates from the past two years of job fairs that we've held below:

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In Person Job Fairs: Event Day/Venue Logistics

What are the requirements for exhibiting at a WIT Job Fair?
Below is our basic list of asks for all exhibitors that want to exhibit at one of our job fairs:

• You agree to stay for the duration of the Job Fair (3 hours).
• You agree to advise job seekers on how they can apply for a position with your organization.
• You agree to follow up with a job seeker if you believe they can fill a position in your organization, or provide them with details on how they can follow up with you.
• You agree to provide feedback on the day and following the event via our event survey. This allows us to shape future Job Fairs to ensure they provide the best possible resources and outcomes for our exhibitors and job seekers.

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What is your COVID-19 Policy for recruiters and company representatives that will attend and staff my exhibitor booth?
We ask that all of your recruiters and company representatives that will be attending the job fair to staff your booth adhere to our policy outlined below.

• We ask that all attendees are fully vaccinated to attend the event
• When arriving on-site, you will be required to show proof of vaccination - we will accept your vaccine card or a photo of your vaccine card.
• If an attendee is not vaccinated, that individual will need to show proof of a negative test that was conducted 72 hours prior the event; we will require that attendee to wear a mask during the event.

We will ask you to review and agree to this policy when you fill out the exhibitor registration form.

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What do you provide for the Exhibitors?
Each exhibitor is provided with one 6-foot long table with two chairs at the venue. There will be sufficient space around your booth to add your booth setup (banners, marketing materials). You will also have a tablecloth placed on the table (for you to use or place your company tablecloth on top of), a power strip and complimentary WiFi. 

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Is there a limit to the number of company reps per table?
We recommend 4, no more than 6 at once. With COVID restrictions, this might change based on the venue requirements – WIT Staff will advise you the specific rules and regulations.

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Is there space by the table where we can place our banner, marketing material?
Yes there will be sufficient space around your table and area to display your items. Typically, you will have approximately 1-2 feet in between you and the next booth but with COVID-19 we will have a larger space in between your table and the next exhibitor.

Typical items that exhibitors bring for display are pop up booth banners, pull-up banners, personalized tablecloths, branded swag for giveaways.

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Is there space to hold an interview?
Solely a booth and public open spaces (where you can possibly hold an interview), however we will not have any specifically assigned areas.

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Is there a voucher for parking?
The Hyatt Regency in Tysons Corner has an abundance of free parking. You can find information about parking at the Hyatt Regency here: https://www.hyatt.com/en-US/hotel/virginia/hyatt-regency-tysons-corner-center/iadrt/maps-parking-transportation

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Virtual Job Fairs: Event Logistics

What are the requirements for exhibiting at a virtual WIT Job Fair?
Below is our basic list of asks for all exhibitors that want to exhibit at one of our virtual job fairs:

• You agree have at least one recruiter online and available to chat at all times for the duration of the Virtual Job Fair (3 hours).
• You agree to advise job seekers on how they can apply for a position with your organization.
• You agree to follow up with a job seeker if you believe they can fill a position in your organization, or provide them with details on how they can follow up with you.
• You agree to provide feedback on the day and following the event via our event survey. This allows us to shape future Job Fair events to ensure they provide the best possible resources and outcomes for our exhibitors and job seekers.

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What virtual job fair platform do you hold your job fairs on?
We hold our virtual job fair events on Brazen.

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Once you've registered, when do you get access to the virtual event platform?
Once your registration is confirmed, we will be in contact in a few business days regarding login details and the requirements for setting up your booth.

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